Wednesday, December 21, 2011
The entire SJS Events team would like to wish you all and your families an amazing Holiday Season!
Tuesday, December 20, 2011
1. Put up a tent no matter what—some clients think it is too much of an expensive but when it comes to weather, you really do not want to take chances. It is worth the investment.
2. Hire adequate staffing
3. Have enough alcohol and beverages
4. Make sure you order extra linen and napkins
5. Hire a cleaning crew to just clean during and after the event. Most of the time the serving staff does not do clean up.
Monday, December 19, 2011
Thursday, December 15, 2011
Wednesday, December 14, 2011
A great way to do this is to have a Welcome Bag waiting for them when they check into their hotel. Here is a list of welcome bag essentials:
- Welcome Letter with Schedule of Events
- Water and or Soda
- Map of the Area
- Local Snacks
- Your favorite Snack
- Hangover Helper Essentials
- List of restaurant and activity recommendations
Your guests will appreciate the thought no matter how big or small.
Tuesday, December 13, 2011
Sit Down equals Formal. Plated food is served to each guest. Table cards with meal selections and place cards are needed so that the catering staff knows what to serve to which guest.
- You can serve exactly what your guests want by giving them options for meals. They can get an appetizer to start, then their meal choice, then dessert.
- Food is hot right out of the kitchen.
- This is the more elegant way to present food at a wedding,
- There is portion control so your costs are and should be less than buffet.
- Sit-down service usually takes longer to get everyone fed.
- There is usually a 15-minute window between the first table and the last at a large wedding.
- If you are crunched for time, this might not be your best option as the focus is on the level of service and not on the speed.
Buffet equals Casual. Food is nicely displayed on a long table where guests serve themselves.
- In a less formal environment, this option is great for your guests to socialize and get to know one another.
- Guests can get their food at their leisure- Guests can also keep going back for more.
- Buffets can be hard to get around if they aren’t planned well.
- Sometimes, people and tables get in the way so you need to make sure the caterer plans a good place to set up the table.
- There are long lines for guests to wait for their food.
In the end, even though your pocketbook is important, choose your service by the look and feel you want on your wedding day.
Monday, December 12, 2011
Happy Monday! What an exciting weekend we had with our couple Deepti and Anup in Puerto Rico.
Friday, December 9, 2011
Peteri Island Resort
This resort is very private and can only accommodate about 150 people
It can accommodate up to 26 guests and is such a perfect setting for a destination wedding
Jumby Bay Resort
Jumby Bay holds 40 suites and 11 two-bedroom villas with private plunge pools.
The only property on one of the private islands near St. Vincent in the Grenadines.
A Private Island
Off the coast of Belize
This 150-acre Bahamas getaway surrounded by sugary beaches can accommodate a private party of up to 24 people
Thursday, December 8, 2011
Managing Your Guest List and What A Wedding Can Really Cost You
It would be lovely to have the availability to invite everyone you know to your wedding. From that coworker that you barely know to distantly related cousins and their plus ones. For most, there are budget restrictions, people we don’t particularly care to include, space restrictions at your venue, and other possible limitations. It isn’t fun to cut people from your dream-wedding list, but sometimes it just has to be done. Here is some advice on how to handle this situation:
When making your guest list, you should organize it into priority groups. The first priority could include your immediate family, significant others of the groomsmen and bridal party, and close friends. The second priority could be your extended family, coworkers and acquaintances, and friends and colleagues of your parents. Your different groups may look varied depending on who is most important for you to spend your special day with.
If cuts become necessary, make them group-by-group, this way you aren’t inviting some of your coworkers but not others, or some third cousins and not others. Also, always keep in mind when you are making your list that some of your guests will decline your invitation.
No matter what the number ends up being, make sure that all the guests are those who you want there, and that will help to make your wedding much more special.
Wednesday, December 7, 2011
- Wifi Charges
- Newspaper Charges
- Beach Towel Service
- Resort Charges
- Service Charges
These may all seem like small things but when you add them up your $140 room rate can end up being over $200!! Make sure to ask your sales rep about all extra charges so that you can inform your guests accordingly so that they are not surprised once they get their final bill.
Tuesday, December 6, 2011
Sunset Times and Lighting For Your Outdoor Wedding
Being able to exchange your outdoor vows at sunset is a very romantic idea. But how can you make sure your guests are on time and able to share in the beauty of it?
A simple solution is that your invitations should have an earlier starting time-- about half an hour before your actual ceremony beings and the sun starts to set. A lot of brides forget to check the sunset time and figure out the appropriate lighting. To make sure that you can pin-point exactly when the sun will set, you can use an online sunrise and sunset calculator which gives you an accurate time no matter the date or place.
Once you have figured out the exact timing, you can talk to your venue and your photographer to make sure that you get the most out of the beautiful backdrop.
Monday, December 5, 2011
Friday, December 2, 2011
Thursday, December 1, 2011
Should You Do Multiple Events For Your Wedding?
When planning your dream wedding, it is easy to get carried away with the details. But with a little creativity and some research, you are able to cut costs without sacrificing quality and flare.
Here are a few ideas that can help you save:
1. Your Wedding Date: The peak wedding season is anywhere between April and September. If you pick a date that is between November and March, more resources will be available and you will cut costs. Also, more venues will be available.
2. Creative Centerpieces: Many brides purchase centerpieces from the decorators, which can be expensive, especially if the number of guests add up. But by being a little creative, you can create your own centerpieces that cost less. You can even visit discount stores or order things in bulk. You don’t have to have extravagant flower arrangements to project elegance and flare.
3. Lighting: If you have a budget that can’t include wall to wall lighting for each event, limit the special lighting to one of the events of your wedding. Also, opt to do four lights per wall to still give it a little bit of an effect.
4. Flowers: Asking your florist/decorator to reuse flowers is a cost friendly choice. In a different setting and lighting, the flowers will look different and unique. Don’t forget that you can use the flowers to decorate the room, bathroom, or even the cake.
5. Limiting Alcohol: Alcohol can take up a big part of your budget. You can cut the cost by limiting the amount you offer to your guests. It is not required for you to provide a full bar for all of your events. For cocktail hour, you can just limit it to select wines and beers. Maybe for the night before you do specialty drinks, like an assorted moito bar, or frozen drinks.
6. The Cake: To cut down the per slice cost, ask your bakery for only one or two real tiers of cake instead of all of your tiers. Most bakeries will give you the option of installing fake tiers for a minimum per tier charge. This option can easily help you save and still give you the cake you want. Also, maybe consider ordering cake for only half of your guests if there are also other desserts being offered.
7. Linens: If a full linen ensemble is not in your budget, you can get away with doing a runner on the table, charger plates on the table, or use just chair covers and sashes. Use the table linens provided by your venue and then rent the chair covers. To finish the look, select a chair sash to match the main color of your centerpiece.
Wednesday, November 30, 2011
Tuesday, November 29, 2011
- Collect all paperwork needed: Check and make sure you have the venue management consent, the venue management or production permit for event, approval of venue compliance with life safety standards, and that all fire protection systems, controls, and equipment are all up to date and working.
- Check fire fighting equipment: Make sure there is a minimum of 2 approved water fire extinguishers, other fire equipment as needed/required is there, and existing on-site fire fighting equipments and systems are all in check.
- Double check on your insurance: Make sure the fireworks you have chosen follow the rules of your venue as well as the venues insurance as well as your own is active.
- Make sure that you hire professionals: Get a fire marshal, as well as security for your event so that everything can be monitored as needed.
- Timing is everything: A run through or a rehearsal is sometimes your best bet in making sure everything goes off without a hitch on your wedding day.
- Use a suitable surface: To ensure the safe use of indoor fireworks, please light them on a suitable surface as recommended in the instructions.
- Handling indoor sparklers: Sparklers can get up to 5 times hotter than cooking oil, so they must be handled with care. Ideally, gloves should be worn when handling fireworks.
- Light fireworks with care: Light fireworks one at a time, using a long taper. Do not hover over the fireworks when lighting.
- Ensure each firework is extinguished: After the firework has finished, ensure it has extinguished fully and leave it to cool before disposing of it. Immerse in water if necessary.
Wednesday, November 23, 2011
Tuesday, November 22, 2011
Whether you are planning a backyard wedding or need chairs/ rentals for your reception in a ballroom, renting furniture gives you more options when planning the decor for your event. Nevertheless, before signing with a rental company it is very important to review and understand their policies and terms.
1. Who is setting up all the rentals? Some companies will deliver the furniture and then set it up for you, while others will deliver and leave you or your venue to set it up. Make sure that the venue will not charge you extra for this.
1. Who is setting up all the rentals? Some companies will deliver the furniture and then set it up for you, while others will deliver and leave you or your venue to set it up. Make sure that the venue will not charge you extra for this.
2. Who is bagging and unbagging the rental chairs? Most rental companies will charge extra for unbagging rental chairs and putting on the cushions. The same holds true at the end of the night when they come to pick up. These charges can really add up and you need to be very clear who is taking this responsibility ( It is you? Is it the venue? Is it the rental company)
3. Even though it may seem unlikely that your rented furniture will become damaged at your event, you should still make it a point to find out from your rental company how much you will be charged if the furniture happens to become damaged. This is especially true for linen. It is very common for guests to spill food or even wine on rented linen. Are you the one who will be left with the hefty dry cleaning bill?
Asking some questions beforehand could prevent the possibility that the rental company might drive up and drop the furniture off at your location, leaving you to do all the hard work yourself. Just like all wedding documents, it is a vital read all the fine print prior to signing any rental agreement.
Monday, November 21, 2011
Check out Devi's Closet, the easiest way to rent your outfit for your next big event. Yes, we said rent! They offer some of the top Indian designers for a fraction of the cost. Just rent your dream outfit and return it after your event... how convienent?
Here is how it works:
1. On their home page, choose the date of your event, your size and zip code where the item will be shipped.
2. All the available styles for that date will come up by price, style and occasion.
3. Choose the outfit you like and reserve it on the calendar (make sure to select a rental date of 2 days before the event to guarantee your order will arrive on time).
4. Make sure to select a backup size; you get this completely free.
5. Enjoy your outfit and once you are done, return it completely free. Just drop off your outfit at any blue USPS mailbox and you are done.
Friday, November 18, 2011
Thursday, November 17, 2011
What To Look For When You Are Doing A Group Reservation
When it comes to reservations for your wedding, there are quite a few. You need to reserve a venue, decorator, caterer, florist, and several others. But one reservation that is key to any wedding is the Group Room Reservation. Having a place for your guests to all stay, together, and for one price, often is a plus. So what do you look for when creating your Group Room Reservation?
Cut Off Date
The cut off date creates the amount of rooms in your group reservation to be available for a certain amount of time, for a special price (normally up until 30 days before your wedding date). Check the cut off date very carefully on your rooms contract.
Attrition fees are applied when a group cannot fill at least 80%, or an otherwise agreed upon percentage, of the contracted number of rooms. Attrition fees are compensation to the hotel for the rooms that might have been sold had they not been removed from the market by contract. So, make sure you know what the attrition amount is for your block. (If you reserved 50 rooms for Fri and 50 rooms for Sat, then an 80% attrition means you are obligated by contract to pick up at least 80 rooms over those two nights)
When reading your rooms contract, make sure you know what room type you are booking. For example if the contract says "Run of House", this means it is the basic room type. So, if you think you are reserving Ocean view, or river view or lake view, this is not the case. Most of the premium rooms do not go into a rooms contract so pay attention to this.
Under a rooms contract, make sure the hotel has listed what bed types are being offered to the guest. You may want to tell them we need 25 king beds and 25 two double beds for each night so this is 50 rooms total but 25 in each category. Don't assume that just because you booked 50 rooms, all 50 will have two double beds.
Before you sign a rooms contract make sure you are aware of the hotel's policies. This includes check in time, check out time, how many guests per room, are cots allowed, are cribs allowed, can one family member be on the same floor or next to another. Just because your guests arrive at 8am to check in does not mean the hotel will have a room ready if the contract states check in time of 3pm.
The moral of the story is to READ EVERYTHING CAREFULLY BEFORE YOU SIGN.
Wednesday, November 16, 2011
While serving breakfast and lunch to your guests at the hotel is a very nice touch, the expense can often times can be extremely high. This inevitably takes away from your wedding budget. When our brides us what they should do, we recommend these more affordable options to consider.
1. Ask the hotel if they can include breakfast for your guests. Get a rate with room and breakfast.
2. Take your guests out to lunch at a nearby restaurant. This way you will not have to pay the 22% or so hotel service charges.
3. Consider a hospitality suite where you can bring in your own food and snacks. A hospitality suite allows guests the leisure of coming and going as they please. You can order pizza, subs and bring other items to serve.
4. Another way to cut down on your cost is to ensure that you are reporting your numbers correctly. Though you may have 100 guests staying at the hotel, it is highly likely that around half of them will have other plans or be unable to make the breakfast/lunch. Thus, in this situation you would report that 50 guests would be attending or half of your assumed amount.
Be sure to consider these factors while planning to serve breakfast and/ or lunch to your guests.
Tuesday, November 15, 2011
When it comes to your wedding day, ceremony drinks are a must! There are so many different options for ceremony drinks that allow your guests to stay refreshed.
Sparkling Cider makes a perfectly good substitute for champagne.
You can be creative with mocktails that can match your décor by being any color you request.
What about pina colada and daiquiri mocktails for a more festive drink?
Another idea is to serve your guests coconut water, iced teas, juices, and lemonade, which can come several colors and flavors, as well as fun glasses.
Lastly, there is the simple option of sodas, seltzers, and water with different fruits.
Monday, November 14, 2011
1. Make sure it is placed somewhere that it is visible to everyone, we usually recommend putting it right next to the sweethearts table, this way no one can miss it and you can always keep an eye on it.
2. Make sure the box is completely sealed and not easily opened. We prefer boxes that have a lock and key.
3. Put someone trusted in charge of the box. This person can empty the box if it gets too full and they are responsible for giving you all the cards at the end of the night.
4. We have seen a few birdcages that double as the card box. Although they are beautiful to look at, they are not practical. It is easy for the cards to slip out, or for someone to just take them out.
5. Do not under any circumstances put your card box outside of the ballroom.
Friday, November 11, 2011
Thursday, November 10, 2011
Having an outdoor, summer Indian wedding could be amazing, but you need to make sure you cover all of your bases:
Do make sure you cover the top of the Mandap. You want to make sure you are sitting in the shade; otherwise you run the risk of strange shadows on your face, and blazing sun
Do make sure you provide covering for your guests. You can set up canopies, or cabanas, and even big umbrellas.
Do consider your ceremony time. Having your ceremony in the afternoon might mean peak sun and hot guests. We recommend you plan for a ceremony in the earlier morning or early evening, and opt for a shaded area.
Do consider lighter food that complement the weather. Warm weather calls for lighter and more refreshing food. Consider items such as fruit salads, pasta salads, or cold gazpacho. For dessert, sorbets and ice creams.
Do consider heat relief. If you’re having the entire ceremony and reception outdoors, think about having a place that guests can get out of the heat and cool down. Make sure there are plenty of refreshments, cold washcloths on ice, sorbets, and iced beverages being served.
Do not have a white shiny backdrop. White shiny backdrops do not tend to work so well on hot summer days. They reflect against the sun and can be hard on the eyes and terrible for photographs.
Do not chance the weather. When it comes to Mother Nature, you don’t want to take your chances and end up having to move the wedding indoor. Speak to someone at the venue in regards to a backup plan.
Do not leave the cake in the sun. Spending money on a fabulous cake to then have it ruined from the heat is very upsetting.
Do not forget about bugs. If you are having an outdoor wedding, especially in the summer, chances are they bugs will be joining in on the festivities. The last thing you want is mosquitoes and bees all over your wedding. Talk to the venue about ways to prevent the bugs from being around.
Do not think that because its summer and outdoors that your wedding theme needs to be the beach. Sure, if you are near the water, then you might want to consider it. But if you are having your wedding on any other venue, why not explore all of the different options for themes? Make it unique and perfect for you.
Wednesday, November 9, 2011
Your wedding is supposed to be filled with love, happiness and laughter. The last thing you should be worried about on your day is the whether your wedding is safe for guests; nevertheless, it is a very important component that should be taken into consideration while preparing for wedding. From long cable wires, to candle decorations, many weddings face an inevitably fire risk. Thus, it is valuable to think about the factors listed below when planning your wedding.
1. If you use candles as well as flowers, be sure the flame of the candle is far enough away from any flowers or other material to avoid fire.
2. Make sure that aisle ways are clear so that guests can quickly exit in the case of an emergency.
3. All fire extinguishers should be labeled and up to date. Most hotels require that all codes are taped down.
4. Electric wires should be tucked away and out of the way from guests.
5. Food should be prepared only in a kitchen or a safe place away from any flammable materials.
Consider these steps and ensure that your special day is safe and fun.
Tuesday, November 8, 2011
To Be Wed App
Planning a wedding can be a lot of work, so why not simplify the process? With the help of Sonal J. Shah’snew app you can do just that! Sonal has teamed up with Apple to create To Be Wed, whichis a helpful guide to planning your special day!
On sale now for $0.99 for a limited time only, the Feature List includes:
1. Set Wedding date to automatically generate due dates for tasks.
2. Live Countdown to your big day.
3. Home screen quick view menu for access to To-do’s, Sonal’s social media links, and more.
4. Fully customizable To-do list.
5. Automatically created Schedule To-do list.
6. Share tasks with friends and family by email fromthe app.
7. Set alarms to remind you of task due dates.
8. Mark a task completed in the list itself.
9. Set priority levels for each task.
10. Expert advice/information available from Sonal for crucial tasks.
Whether you want a little help with where to start, are having trouble deciding on specifics that suit you best, or are simply stumped on how to finalize everything, To Be Wed is here to guide you!
Monday, November 7, 2011
This past weekend at the Westfields Marriott Washington Dulles, Jalpa and Amish tied the knot in a beautiful ceremony followed by a night filled with romance and fun.
As guests entered the ceremony there eyes were automatically drawn to the stunning Mandap which was draped in gold fabric and adorned with orange and red flowers. From the vases filled with orchids to the rose petals atop the aisle runner, the room was filled with a sense of romance.
The ballroom beamed candles and gorgeous centerpieces in shades of orange and red thanks to the amazing members of Da Vinci's Florist. After the striking ceremony, all the guests enjoyed a great night of amazing food from Tandoori Nights. The bride and groom along with their guests danced the night away thanks to the tunes provided by DJ Manan Shah.
We wish the couple nothing but happiness and love!
Friday, November 4, 2011
What Does A Bride Need To Do About Changing Her Name?
Research shows that more women are taking their husbands names after marriage. Here is a checklist to follow in order to take on his name:
Passport- The requirements vary whether you received your passport within a year of marriage or more than a year.
Miscellaneous- Online accounts, credit cards, bank and brokerage accounts, 401(k)…basically, anything you can think of that has your old name on it!